Introducing Collaborate by Azibo: Teamwork in Property Management

Are you overwhelmed by the complexities of managing multiple properties and coordinating with various teams? As a property owner, the challenge of balancing day-to-day operations with strategic growth can leave you feeling stretched thin and vulnerable to oversight.

Imagine a solution where you can streamline your property management processes, enabling seamless collaboration without compromising security or efficiency. The key to successful property management isn’t just working harder; it’s working smarter and together.

Introducing Collaborate by Azibo, our latest innovation tailored for property owners. Let’s explore how its features address the challenges of property management in detail.

What is Collaborate by Azibo?

Collaborate by Azibo is designed to revolutionize property management by addressing the perennial challenges faced by owners of real estate investments. It provides a comprehensive solution that enhances efficiency, security, and strategic focus in several key ways:

• Efficient task delegation: Collaborate transforms task management within property teams. By allowing owners to delegate specific responsibilities—like tenant screening and rent collection—to designated members, it ensures tasks are handled by those best suited for them.
• Secure and controlled access: Security of sensitive data is paramount. Collaborate ensures that access to a property owner’s account is highly controlled. Collaborators receive access that is meticulously defined to prevent overreach and unauthorized access to financial details and personal tenant information. This system protects the integrity of the data while allowing operations to proceed securely and efficiently.
• Streamlined operations: Managing a property often involves handling numerous tasks that can overshadow strategic goals. Collaborate reduces the burden of these day-to-day activities, freeing property owners to focus on expanding their portfolios, exploring new investment opportunities, and developing long-term growth strategies. This strategic shift not only optimizes current management practices but also positions property owners for future success in the real estate market.

By centralizing essential aspects of property management into one platform, Collaborate not only enhances overall control and security but also redefines team roles, particularly for accountants and assistants. 

Key features for the accountant role 

Our new Collaborate tool introduces targeted features designed to empower accountants and enable them to support property owners more effectively. Let's take a look at the essential capabilities and restrictions.

What accountants can do

• View properties and units: Access information within the portfolios and properties the accountant has access to.
• View contacts: Access all contacts within the portfolios and properties the accountant has access to.
• Bookkeeping and accounting: Create and read bookkeeping data and reports. Create, categorize, update, and delete manual transactions and journal entries. Split transactions and create, update, and delete rules for rules-based transaction tagging.
• Manage invoices and payments: View, edit, and create one-time invoices. Record and edit manual payments. Export rent payment data from the Rent page.
• Access financial documents: View and download files and documents associated with properties and units, or files that are unassigned.
• Download banking payments data: Access and download data related to banking payments.

What accountants cannot do

• Contacts management: Cannot add, edit, or delete any contacts.
• Rental applications and screening: Cannot view or manage rental applications and screenings.
• Lease management: No access to leases from the Forms and Documents page.
• Receiving accounts: Cannot change rent-receiving accounts.
• Azibo banking: Cannot open new, or remove, bank accounts.
• Insurance: No access to view or edit insurance policies.
• Files and document storage: Cannot access any applications, background checks, or reports related to a renter.‍
• Payment methods: Cannot purchase products and services on behalf of the workspace owner.

Key features for the assistant role

Collaborate by Azibo offers specific functionalities designed to empower assistants in their roles. These features ensure that assistants can efficiently support property owners while maintaining clear boundaries. Here are the key capabilities and restrictions:

What assistants can do 

• View, and edit properties: Handle details but cannot delete properties.‍
• Fill vacancies: Create and manage applications and screening requests when enabled by the workspace owner.‍
• Accept renters: Finalize selections once a candidate is approved.‍
• Manage payments: Invite renters to pay, adjust terms, and record manual payments.‍
• Waive late fees and handle invoices: Create and manage one-time payment requests.‍
• Prepare leases: Fill out and send leases for renter e-signature.‍
• Renter communications: Initiate and manage renter messages.‍
• Schedule maintenance: Organize and oversee property maintenance requests.

What assistants cannot do

• Bank account information: No access to details, transactions, or ability to alter accounts.
• Financial oversight: Cannot view or edit bookkeeping entries or financial reports.‍
• Property deletions: Cannot delete properties from the system.‍
• Renter removal: No authority to remove current renters from units.‍
• Control over initial renter messages: Cannot enable renters to initiate messaging; this is controlled by the workspace owner.

What are the costs involved, and how do you sign up 

Interested in getting started with the benefits of Collaborate for your property management team? Here's a simple guide to the sign-up process:

1. Invitation process: When property owners invite collaborators, those without an Azibo account will be prompted to create one, while existing users can add the workspace and role directly through a sign-in link.
2. Adding collaborators: Property owners can add collaborators through the Azibo platform by:some text
   • Navigating to Settings
   • Going to Collaborate and workspace settings
   • Choosing Add a seat

Property owners are billed $99 annually for each collaborator seat, with automatic renewal unless canceled.

Future developments in Collaborate

As Collaborate continues to evolve, several exciting enhancements and new roles are on the horizon. These are aimed at further expanding its functionality and adaptability to meet the diverse needs of property owners. Let's take a closer look.

Partner role 

Designed for co-owners and business partners, the Partner role will offer complete visibility and access to designated properties and portfolios. This role ensures that partners can collaborate seamlessly, sharing responsibilities and making informed decisions together.

Customizable role

Future updates will allow property owners to customize collaborators' access in detail, controlling what they can see and do within the platform. This customization extends to different levels of access to financial data, operational details, and tenant interactions, allowing for precise management of responsibilities.

These upcoming enhancements are designed to make Collaborate a more powerful tool, providing property owners with unprecedented control over how and by whom their properties are managed. 

Enhancing property management with Azibo

Collaborate by Azibo represents a transformative step forward in property management, providing property owners with the tools necessary to enhance teamwork, increase efficiency, and streamline operations. 

By integrating sophisticated task delegation with robust security measures, this innovative platform allows property managers to focus on growth while maintaining rigorous control over their operations. 

Whether it's empowering assistants with the ability to efficiently handle day-to-day tasks, providing accountants with specialized financial oversight capabilities, or planning for future enhancements like partner or customizable access, Collaborate by Azibo is poised to redefine the standards of property management.

For property owners looking to optimize their investment efforts and capitalize on strategic opportunities, Collaborate offers a promising solution that combines the power of technology with the value of human collaboration. To experience the benefits firsthand, consider signing up and entering a new era of smarter, safer, and more collaborative property management.

‍Sign up to Azibo now