Introducing Azibo’s New Document Storage Tool

Are you tired of the endless search for vital property documents? As a rental property owner, managing leases, insurance documents, receipts, and other important files can be a daunting and time-consuming task. Physical storage and third-party solutions often fall short, leading to disorganization, security risks, and inefficiencies.

Imagine a seamless, integrated platform where all your essential documents are just a click away. Introducing Azibo’s new document storage tool—a functionality designed to streamline your document management process. This tool empowers property owners and their team members to upload, manage, and store a variety of documents directly within their Azibo account.

What are the key features of document storage?

Azibo’s document storage tool is packed with features designed to simplify and enhance your document management process. Key features include: 

• Easy upload and organization: Users can upload documents directly from their devices. The platform supports a variety of file types including PDFs, images, and Word documents. Documents can be categorized, tagged, and associated with specific properties or renters, making organization a breeze.
• Automated document handling: Fully executed leases and lease packets from Rocket Lawyer are automatically copied to the document storage area. This means you don’t have to manually upload these critical documents—they’ll be there when you need them.
• Comprehensive management tools: The tool offers functionalities such as edit, archive, unarchive, delete, and download. Users can also perform bulk actions, making it easy to manage multiple documents at once.
• Advanced search and filter options: Powerful search and filter capabilities help you quickly find the documents you need. You can sort by file name, upload date, or file size, and filter by categories or associated properties.
• Enhanced security: Storing documents within Azibo enhances security, reducing the need for physical storage or third-party solutions. All documents are safely kept within the platform, easily retrievable when needed.

How to use document storage–Step by step

Getting started with Azibo’s Document Storage tool is straightforward and user-friendly:

1. Accessing the tool: Navigate to the new 'Files' tab in the Azibo platform’s navigation bar.
2. Uploading documents: You can drag and drop files into the upload area or select files from your device. Categorize and tag them for easy retrieval.
3. Managing files: Use the edit function to update document details, and archive older documents to keep your active files organized. Deleted files are permanently removed, ensuring your storage remains clutter-free.
4. Bulk actions: Utilize bulk actions to edit, download, archive, or delete multiple files simultaneously, saving you time and effort.
5. Search and filter: Use the search bar to locate documents by name, property, or contact. Apply filters to view documents within specific categories or date ranges.

Further advancements – Stay tuned

The launch of Azibo’s document storage tool is just the beginning. We are committed to continuously enhancing this feature to meet your evolving needs. Here's a sneak peek into what’s coming next:

• Assistant capabilities: Soon, workspace owners will be able to grant upload and tagging permissions to team members, making collaboration easier.
• Notes and annotations: Future updates will include the ability to add notes or annotations to documents, helping you keep track of important details.
• Expanded tagging options: Enhanced tagging options will allow documents to be associated with multiple properties, improving organization.
• Automated uploads: Future improvements will introduce automatic uploads for background checks and applications, streamlining the process further.

Stay tuned for these exciting enhancements as we continue to improve Azibo’s document storage tool.

Stay organized and efficient with Azibo

Azibo’s document storage tool is set to change the way rental property owners manage their documents. By consolidating all your important files into one secure, easy-to-access platform, you can eliminate the chaos of physical storage and third-party solutions. 

With features like easy upload and organization, automated document handling, comprehensive management tools, and advanced search and filter options, managing your property documents has never been easier or more efficient.

Experience enhanced security and peace of mind, knowing that all your documents are safely stored and readily available within Azibo. Start using Azibo’s document storage tool today and take the hassle out of property management.

Explore the full suite of Azibo’s property management tools and see how we can support your rental business.

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